MINUTES

A.V. Baucom Elementary School PTA Board Meeting

March 26, 2005

The regular March meeting of the Baucom Elementary PTA Board was called to order on Tuesday, March 15, 2005 at 6:05 p.m. at A.V. Baucom Elementary School. Dee Conners, president, presided. Minutes from the February meeting were approved as written.

Attending were: Lisa Ward, Julie Duckworth, Barbara Williams, Nancy Keim, Carol Lalicker, Carolyn Sink, Linda Reynolds, Lib McGowan, Robin Johnston, Jennifer Devarnne, Jeanne Morgan, Kristin McClure, Dee Conners, Laurie Colwell, and Allyson Banas.

Treasurer’s Report, Julie Duckworth:

• Our Quicken budget reports do not include amounts carried over from year to year, so in order to show the true balance of our checking account, those amounts are handwritten on the reports. The PTA normally carries several thousand dollars over between years to pay for Spiritwear, teacher start-up funds, etc. in August, before fundraisers have been held. We ear-mark this money for specific purposes, and do not hold it as profit, to maintain our non-profit status.
• Silent Auction and Fun Festival proceeds reported to date are 4,734.48 and 3,323.37 respectively, for a total of 8,057.85.
• The Wake County PTA Council is increasing its scrutiny of individual chapter’s financial records, so we need to be especially careful about keeping detailed records, especially receipts for items purchased. At this time, several teachers have not submitted receipts for their start-up funds. Julie will provide Jeanne Morgan and Jennifer Devarnne the names of the teachers who need to be reminded about this. Julie will develop a form for the teachers to submit with their receipts next year that will require the teachers to itemize their expenditures, calculate the total, and attach receipts. This should satisfy the county requirements.
• Income/expense reports for this year will be distributed to all committees soon, so that they can determine what their budget requirement for next year will be.

Principal’s Report, Linda Reynolds:

• Mrs. Reynolds will be retiring in June. A meeting will be held at 5:00 p.m. on April 4 in the multi-purpose room to gather input from parents about the qualities desired in Baucom’s next principal. Input can also be e-mailed to jmizelle@wcpss.net.
• Carolyn Sink reported that there was a good turn out for Dr. Katharine Leslie’s presentation on March 9, with parents from Baucom, Olive Chapel, Turner Creek and other schools attending. A printed copy of Dr. Leslie’s MS PowerPoint presentation will be available in the Media Center for parents to review.

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Teacher Liason Report, Jennifer Devarnne:

• The AVTV program is in need of a new editing system, new microphones, and an additional camera. The current editing system “eats” tapes, current hand-held microphones do not pick up sounds well and clip-on microphones would function better, and the additional camera could be used in a hand-held manner for “roving reporter” features to supplement our current fixed camera AVTV capabilities. The estimated cost is $3000, and the school would like to ask the PTA to supply $1500 of that as an end-of-year gift. The remainder will be supplied from the school budget.

President’s Report, Dee Connors:

• Thank you cards were passed.
• Thank you to Julie Duckworth, who cleaned and organized the PTA closet. Spiritwear and Fall Sale supplies will now be stored at the school in the closet in a new locked cabinet.
• 2005-2006 traditional school calendars were passed out. Current plans are for Baucom to have the same bell schedule (starting and stopping time) as this year.
• The Nominating Committee has selected the following candidates for the 2005-2006 Executive Board: President – Dee Conners, First Vice President – Robin Johnston, Second Vice President – Kristin McClure, Secretary – Lisa Ward. These four nominees were unanimously approved, and nominations for those offices were closed. The office of Treasurer is still open for nominations, because the nominee found by the Nominating Committee had to decline because she is moving. The nominees will be voted on at the April 12^th PTA meeting.
• In addition to the AVTV equipment, potential items for the end-of-year gift include paving the mileage trail, and new equipment for the younger children’s playground. Mrs. Cronk is working on estimates for both of these items.
• The Wake County PTA Council’s convention will be April 29 and 30, and will include workshops and a dinner.
• Reflections entries from two Baucom students, Aysha Kahn and Meghan Cass, won awards at the Wake County level. Meghan Cass also won at the district level, and her photograph will be sent on to the State competition.

Committee Reports:

Fun Festival, Carol Lalicker: The Fun Festival made $1700 on the raffle alone, and over $3700 in total.

Silent Auction, Barbara Williams: The Silent Auction committee wrapped its baskets this year, and as a result, no items “disappeared” from the baskets during the auction. Just a few people participated in the silent bidding, and it generated a lot of paperwork, so it will not be offered next year.

Spring Book Fair, Kristin McClure: The Spring Book Fair will be April 11 to 15 in the Media Center. Those who want to volunteer to help should contact Kristin.

GM Boxtops: Over 5,000 boxtops were collected on our GM Boxtop Day, March 4^th. Mrs. Devarnne’s class won first place with 376 boxtops, Ms. Holt’s class was second with 370 boxtops, and Mrs. Morgan’s class was third. There will be an article in the Cary News about the collection on Thursday, March 24.

Reading Celebration: Mrs. Holt’s class won a cake and juice party from BJs for reading the most minutes of any class in the 5^th grade.

Newsletter: Deadline 3/25/05

Volunteers: The volunteer drawing box was not available for the meeting, so no volunteers were drawn this month. Two will be drawn next month.

Next PTA meeting: 4/12/05

Meeting was adjourned at 6:47 p.m.

Respectfully submitted,

Lisa Ward, substituting for Cheryl Koch, Secretary