MINUTES

A.V. Baucom Elementary School

PTA Board Meeting

March 14, 2006

The regular monthly meeting of the Baucom Elementary PTA Board was called to order on Tuesday, March 14, 2006 at 6:06 p.m. at A.V. Baucom Elementary School. Dee Connors, president, presided.

Attending were: Dee Conners, Kim Bunce, Lisa Ward, Jenny Cass, Sheila Morin, Mary Sue Rigano, Shannon Bowles, Melissa Otto, Rhonda Riley, Laura Godshall, Ve-Lecia Council, Allyson Banas, Robin Johnston, Lib McGowan, Diann Fresa, Nada Sakher, Laurie Williams, Kristin McClure, Carolyn Sink, and Jeanne Morgan.

A quorum (20 members, per our by-laws) was established, with 16 parent members and 4 staff members attending.

Welcome and Introductions:

• Dee welcomed everyone to the meeting, and everyone introduced themselves.

Approval of Minutes:

· Minutes from the February 2006 meeting were approved as submitted on the PTA website.

Treasurer’s Report, Kim Bunce:

• The Treasurer’s report was distributed and briefly summarized.
• Kim will send out forms to obtain estimates for next year’s budget as soon as next year’s committee chairs are known.
• A parent asked how much money must be left in the accounts at the end of each year in order to start the next year. A minimum of $4000 is needed to pay for Spiritwear and Teacher Start-Up Grants.
• A parent asked if the PTA would consider paying for field trips and classroom magazine subscriptions, if money was available. The PTA decided to consider this request during the budgeting process.

Principal’s Report, Ve-Lecia Council:

• The next Early Release Day has been moved from April 13 to Friday, May 5.
• The Fun Festival is a good time to check the school’s lost and found closet. All lost and found items that are not claimed after the Fun Festival will be donated to charity.
• A lacrosse team will be practicing on the school’s fields until March 25.
• The Farm Baseball League will begin practice using Baucom’s athletic fields on March 25.
• Spring Break is March 25 through April 2.
• The school will begin using a contract company to supply custodial services soon. Mrs. Prince will remain on staff and be at the school during the day to provide any assistance needed. Baucom’s other custodial workers have gotten positions at other schools. The contract workers will come at 3:00 pm to perform their duties. Salem Elementary and Turner Creek Elementary are already using contract custodial services.

Teacher Representative Reports:

• Mrs. Morgan – The staff would like to thank the PTA for a wonderful baked potato and chili luncheon.
• Mrs. Sink – Katharine Leslie has openings for seminars in April. Her usual fee is $450, and our budget is $200, so we need at least one other, and preferably two, other schools to co-sponsor an event with us. Turner Creek Elementary is definitely interested in co-sponsoring, but Olive Chapel cannot. The PTA decided to contact Salem Elementary to determine if they were interested in co-sponsoring. Mrs. Sink will contact Ms. Leslie to negotiate a lower fee, set a date, etc. as necessary after we have a response from Salem.
• Mrs. Monroe is looking for a parent volunteer to help her supervise students at the school recycling center before school on Mondays.

President’s Report, Dee Conners:

· The Spring Beautification Day has been cancelled, however Cheryl Koch’s Boy Scout troop will perform some landscaping work for the school as a service project.

· Anyone interested in working on Committees next year should contact Dee.

Committee Reports:

· Nominating Committee, Kristin McClure: The proposed slate for 2006-2007 officers is:

– President – Kristin McClure

– 1^st Vice President – Jenny Cass

– 2^nd Vice President – Laura Peters

– Treasurer – Kim Bunce

– Secretary – Nada Sakher

There were no additional nominations from the floor.

· Book Fairs, Kristin McClure: The Spring Book Fair will be held April 24 to 28 in the Media Center, with an evening event April 25. Anyone interested in volunteering to help with the book fair should contact Kristin.

· Fun Festival, Dee Conners for Carol Lalicker: Since very few parents had volunteered to help with the Fun Festival, Ms. Council sent a phone message to all parents asking for volunteers so that the event would not have to be cancelled. Several parents volunteered in response to this message, so the Fun Festival will be held as scheduled. However, there has been a lack of enthusiasm for the event for the past couple of years, so the PTA will consider whether to reschedule it or replace it with a different event when planning for next year.

· School Store, Laurie Williams: Laurie observed that the School Store does not consistently make enough profit to entirely fund 5^th Grade Moving Up Day every year, and asked if it could be arranged differently in next year’s budget. This is another matter that will be considered in the 2006-2007 budgeting process.

· Author Visit, Laura Godshall: Deborah Wiles will be at the school on Monday the 20^th. Ms. Wiles will have breakfast with the staff and volunteers at 7:30, lunch with several students, and give four presentations throughout the day. Book order forms have already been sent home.

· Moving Up Day, Nada Sakher: There will be a fund raising event for 5^th Grade Moving Up Day towards the end of March.

· Fall Fundraiser, Melissa Otto: Melissa is in the process of selecting a vendor for next year’s Fall Fundraiser. Innsbruck and Believe have submitted catalogs. A co-chair is still needed for this committee. Also, anyone with additional input for the fundraiser should contact Melissa.

· Cultural Arts, Mary Sue Rigano: Granddaddy Junebug, a professional storyteller, will perform for Kindergarten through 3^rd grade classes Friday the 24^th. Parents are welcome to attend.

· Advocacy, Lib McGowan: The WCPSS reassignment plan has been updated. Students reassigned from Baucom to Salem Elementary under the initial plan will now remain at Baucom. However, students from the Brookgreen Forest subdivision are still reassigned to Briarcliff Elementary, and Baucom will gain a few students from Olive Chapel and Penny Road. The Apex Forum Task Force has prepared a presentation concerning high school feeder patterns for the Apex and Cary area that is available online at http://www.assignmentbychoice.org/AFTFPresentation.pdf.

· Hospitality, Sheila Morin: Teacher Appreciation week is coming at the end of April. A flyer describing events and how to participate will be sent home.

· Newsletter, Dee Conners for Nancy Cremmins: Articles for the April newsletter are due March 24.

· Volunteers, Dee Conners for Lisa Bernhardt: The Volunteer of the Month for March is Nancy Cremmins. She will receive a gift certificate and use of the Volunteer of the Month parking space.

The meeting was adjourned at 6:58 p.m.

Lisa Ward, Secretary